Skip to main content

Managing Inventory

How to manage inventory within Reusely platform.

Written by Althaaf Rachman Hafidz

Managing inventory efficiently is vital for smooth business operations. Reusely’s Inventory Management page is designed to simplify this process, helping you track, update, and organize inventory across all your locations. This guide will walk you through the tools and features you need to manage your inventory effectively and confidently.

A Complete Guide to Managing Inventory with Reusely

Navigating the Inventory Management Page

Accessing Inventory for a Specific Location

  • By default, the Inventory Management page shows inventory for your current location. To view inventory for another location:

    1. Click the current location name (e.g., "Mail-In").

    2. Select the desired location from the dropdown menu to switch views.

Filtering and Searching Inventory

  • Use the Status Navigation Bar to filter items by specific statuses for quick and efficient management.

  • To search for a specific item, type the item name into the Search Everything column.

  • Optimize your search using filters such as Date, Location, Brand, Model, Size, Network, and Condition.

  • For frequently used columns, select Customize Columns to tailor your view.

Exporting Inventory

  • Export your inventory data easily using the Export feature.

Inventory Statuses

Reusely categorizes inventory into six statuses to provide clarity and control:

  • Available:
    Items ready to be sold are marked as "Available."

  • Not Available:
    This status is for items deemed not ready for sale, such as those undergoing repairs or refurbishment.

  • Pending:
    Items in this status have been added to an invoice and are pending sale. They cannot be edited unless removed from the invoice, which reverts them to the "Available" status.

  • Sold:
    Inventory that has been sold via an invoice, eCommerce platform, or Point of Sale (POS) integration will be automatically marked as "Sold." These items cannot be edited unless moved to another status first.

  • Moved:
    Items transferred to another location will be listed under "Moved" when viewing the inventory of the original location.

  • Deleted:
    Items that are deleted from Inventory are moved to the Deleted status rather than being permanently removed. This helps preserve offer history, invoice records, transaction history, and reporting data. Deleted items cannot be deleted again or restored.

Edit Inventory Page

To make changes to an inventory item, select it from the Inventory Management page.

The Edit Inventory Page is divided into the following sections:

1. Item Details

  • Edit key information about the item, including:

    • Device Name

    • IMEI/Serial Number

    • Condition

    • Notes

    • Cost

    • Price

2. Specifications

  • View the original specifications of the device.

  • Add additional specifications based on the device category, such as:

    • Color

    • CPU

    • RAM

    • GPU

3. Selling History

  • This section tracks when and how the device was sold, including its condition and sale price. (Data will only appear after the device has been sold.)

Managing Inventory Status

From the Status Box on the Edit Inventory Page, you can manually change the status of an item to:

  • Available

  • Not Available

  • Sold

Note: Inventory items with the Pending status cannot be manually changed or deleted because they are connected to an invoice.

Action Menu Features

The Action Menu offers additional tools to streamline inventory management:

  • Retail Label: Prints a label with the Device Name, IMEI/Serial Number, and Price.

  • Buyback Label: Generates a label with the Device Name and IMEI/Serial Number for printing.

  • View Changelog: Displays a history of changes made to the item.

  • Move Inventory: Transfer the item to another location.

Bulk Actions

You can manage multiple inventory items at once by selecting one or more items from the Inventory page.

When at least one item is selected, a floating action bar will appear at the bottom of the screen.

The floating action bar includes:

  • Number of selected items

  • Clear Selection

  • Import from Phonecheck

  • Move Inventory

  • Delete

This allows you to quickly perform actions on multiple inventory items without opening each item individually.

Note: The action menu automatically opens to the left of the action button to ensure the menu remains fully visible on screen.

Delete / Bulk Delete

Delete allows you to move eligible inventory items to the Deleted status.

Before deleting, a confirmation window will appear asking you to confirm the action.

After confirmation:

  • The Inventory table will automatically refresh.

  • Deleted items will move to the Deleted tab.

  • Offer history, invoices, transactions, and reports remain unchanged.

Inventory Statuses That Can Be Deleted

You can delete inventory with the following statuses:

  • Available

  • Not Available

  • Sold

Deleting these items changes their status to Deleted.

Inventory Statuses That Cannot Be Deleted

The Delete action is not available for:

  • Pending

  • Deleted

Pending inventory cannot be deleted because it is connected to an invoice.

If your bulk selection contains one or more Pending items, the Delete action will be disabled and no items will be deleted.

When this happens, you'll see the following message:

Some selected items cannot be deleted because they are connected to an invoice.

Related Articles
Did this answer your question?